Navigation: Transactions >> Inventory >> Print Stock Tags, or from the Stock Count Schedule window go to Extras >> Additional >> Print Stock Tags.
You need to create a Stock Count ID in the Dynamics GP Stock Count module before printing tags. Go to Transactions >> Inventory >> Stock Count Schedule to create a new Stock Count ID.
Refer to the Dynamics GP Inventory manual for more information on assigning Items to a count schedule.
When Start Count is clicked on the Stock Count Schedule window, the Print Stock Tags window will open automatically. The Excel Link window can be opened from Print Stock Tags. If you are printing physical tags, continue with this section. If you are using Excel Link, go to the Excel Link section.
There are two types of Stock Tags:
Blank Tags can be printed at any time, as they are linked only to the Stock Count ID. With a Blank Tag you can record the physical count for any item. CompleteCount allows you to count items that are not assigned to the Stock Count ID, and to count items in an Item-Site (and Bin) which is not assigned to the count. These items will automatically be added to the Stock Count as the tags are recorded.
Select Blank Tags if you are using pre-printed tags. When using pre-printed tags you still need to run through the tag printing process so that CompleteCount creates an internal record of the tags assigned to the Count.
Assigned tags can only be printed once for a Stock Count. Once you print Assigned Tags you cannot print more Assigned Tags if you add items to the Stock Count. Before printing Assigned Tags, make sure you have already assigned all desired Items to the Stock Count ID. Assigned tags are printed for each item-site, or item-site-bin combination included on the Stock Count.
Print Tags for On Hand Items
When marked, the system will only print tags for Items that have an On Hand quantity in Dynamics GP. Regardless of how many item-site combinations are on the Stock Count, tags will be printed sequentially for each Item on the count that has an On Hand inventory quantity. If the Stock Count includes multiple Item Site combinations (such as 100XLG in WAREHOUSE and 100XLG in SOUTH), a tag will be printed only for the Item-Site combination that has inventory.
Use Item-Quantities Bin
When marked, the system will print Item-Site-Bin tags using the Bin Number field found on Item Quantities Maintenance. If you are not using multi-bin in GP, but have recorded a bin on the Item-Quantities Maintenance window, you may want to show that bin on the stock tags. This option is only available when Multi-Bins is not enabled.
Qty To Print
When printing Blank Tags, enter the quantity of tags needed. When printing Assigned Tags, the quantity of tags printed will be determined by the number of item-sites on the Count.
The Tag History window (scrolling window at the bottom of the Print Stock Tags window) shows what was printed each time you print tags. This provides an audit trail of all tag printing activity.
If you need to re-print tags for any reason, mark the Reprint Tags option, then select a print history record.
The print history line you select will be marked with a blue check mark. To reprint the tags you must provide a Reprint Reason. Click the Reprint button, and follow the instructions above for selecting the Print Options.
Select whether to reprint all tags, or a specific tag or tags.
After selecting options on the Print Stock Tags window, click the Print button (either Print Tags or Reprint will be enabled depending on the selected options).
Click Print. The Print Options window will open.
The Print Options window allows you to pick the printer, printing destination, page layout, and sorting options (for Assigned Tags).
- Test Tag: select this to print an empty tag to test printer setup
- Stock Tags: select this to print the Blank or Assigned tags
- Print Captured Quantities: this option is only available for Assigned Tags.
- Print Serial/Lot Numbers: this option is only available for Assigned Tags
Captured Quantities and Serial/Lot Numbers can only be printed if the Count has been started. If the Setup option to “Require Starting Count before Printing Tags” is NOT marked, checking either of these boxes will not have any effect on the tags because the information is not available to print.
Select a tag report format. Some options print multiple tags per page and may requiring cutting the sheets to separate the tags before distributing to the warehouse.
Sorting options are only available for Assigned Tags.
The tags are numbered in order based on the sorting options you select. Once you print the Assigned Tags the sorting options are stored and cannot be changed if you reprint tags. The Item-Site-Bin combinations you selected on the Stock Count are sorted by the options you pick here (such as Site, then Generic Description, then Item Number), and are then assigned to the numbered tags in sequence.
If you are not using Multi-Bins, your sorting options must always include:
- Item Number
If you are using Multi-Bins, your sorting options must always include:
- Item Number
The module will make sure you have selected the required sorting options before allowing tags to print.
Destination & Printer Settings
To pick a different printing device, click the blue arrow by the Printer Settings field, which opens the Print Setup window, allowing you to choose the destination and layout options.
NOTE: If using pre-printed tags, make sure to print tags to screen. Printing to screen makes CompleteCount go through the process of generating “internal” tags that will match-up to the pre-printed tags. Pre-printed tags are usually pre-numbered tags on multi-part forms. CompleteCount needs to generate the same numeric range of “blank” electronic tags (i.e. tags 2000 to 3500). During Tag Entry you can then match up the pre-numbered tags to the electronic tag in CompleteCount.
The Progress Indicator will move as tags are being created. The movement indicates that the module is working. It may flash quickly from 0 to 100% as various tasks are being completed.
Serial and Lot numbers can only be printed with the 1-Tag per page layout option.